Hunter Ashley Sales and Lettings are proud to uphold the strictest regulations for your peace of mind. One such regulation that we must comply with is the Money Laundering Regulations 2017. For this we require our clients to provide up to date ID (identification) and proof of residential address. The beneficial owners should also be disclosed prior to us undertaking any work. Finally the source and destination of funds may be required.
For your convenience we have prepared a list of identification documents that we can accept. To comply with the rules and regulations we require that you provide original documents.
N.B Dependant on your current individual circumstances we may require additional documentation. We will inform you if/when these are required.
ACCEPTABLE ID DOCUMENTATION
We have compiled 2 lists from which you must provide one document from List 1 and one document from List 2
All documentation must be original and as stated below. No general correspondence will be accepted as ID.
LIST 1 – IDENTITY DOCUMENTATION
Please provide one document from the following:
Up to date signed passport
UK driving licence
EEA member state identity card
LIST 2 – PROOF OF ADDRESS DOCUMENTATION
Bank, Building Society or Credit Union Statement dated within the last 3 months. Document must display account number and recent transactions on your account.
Benefits Entitlement Letter – must be dated within the last 12 months and be issued by Job Centre Plus or DWP. The letter should clearly state your benefit entitlement when issued. This can include Single parent Benefit, Pension, disability, housing etc.
Council Tax Bill must be dated within the last 12 months. Your full address and account number must be written on the bill provided.
Credit Card Statement dated within the last 3 months. Document must display account number and recent transactions on your account.
HMRC Tax Notification – must be dated within the past 6 months and document your national insurance number tax calculation.
Home or Motor Insurance Certificate – Dated within 12 months – must be dated within the past 12 months and document the address at which your car is insured or registered address for car as well as your policy number.
Mortgage Statement (UK, EU, EEA) dated within the last 3 months. Document must display account number and recent transactions on your account.
NHS Medical Card or Letter from a UK GP that details registration – must be dated within the past 3 month and clearly state NHS number and date of birth.
Official Poll Card or Official confirmation of Electoral Register entry – must be dated within the past 12 months and state your full name and full address.
Photo Drivers Licence – Full or Provisional valid, UK/EU/EEA is acceptable (provided Drivers Licence has not been used as ID in list 1)
Police Registration Certificate – Must be dated within the past 12 months and provide your full residential address.
Telephone Bill must be dated within the last 6 months. For example: Mobile or landline bills are acceptable (pay as you go is not suitable). Your full address and account number must be written on the bill provided.
Tenancy Agreement – must be dated within the last 12 months. Your full address must be on the agreement and it should be issued by reputable letting agent, solicitor, council or housing association.
UK Solicitors letter detailing land registration/ house purchase – must be dated within the past 3 months. The letter must document the full name of new owner and property address.
Utility Bill – must be dated within the last 6 months. For example: Electricity, gas or water bills are acceptable. Your full address and account number must be written on the bill provided.
PROBATE / REPRESENTATIVE OF AN ESTATE
We require the following documentation for those acting as a Representative of an Estate:
- Individual proof of Identity from List 1 & 2 for either administrator or executor.
- Grant of Probate (if a will was left)
- Letter of administration (if no will left)
FOR UK LIMITED COMPANIES
We require the following documentation for those acting as a Representative of a UK Limited Company:
- Individual proof of Identity from List 1 & 2 for all individuals or entities who have 25% of the voting rights or shares of the registered company.
- Certificate of Incorporation
- Articles of Association
- Memorandum of Association
- Latest Annual Return or Confirmation Statement, with details of current company officersIf offshore, nominee director declaration and a general power of attorney
REPRESENTATIVES OF AN OFFSHORE COMPANY
We require the following documentation for those acting as a Representative of an Offshore Company:
- Individual proof of Identity from List 1 & 2 for all individuals or entities that have 25% of the voting rights or shares of the registered company.
- Certificate of Incorporation
Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner
ALTERNATIVELY:-
2a). Certificate of Incumbency
If the shares are owned by another company, repeat steps above for the holding company
- Nominee director declaration and/or general Power of Attorney (if applicable)
FOR TRUST REPRESENTATIVES
We require the following ID for Trust Representatives:
- Individual proof of Identity from List 1 & 2 for all individuals who exercise control over the Trust or have 25% or more of the capital.
- Trust deed
- List of trustees
- List of beneficiaries